JCB INDIA LIMITED

REVISED POLICY ON CORPORATE SOCIAL RESPONSIBILITY (CSR) -22.06.2018

The Corporate Social Responsibility Policy ('CSR Policy') of JCB India Limited (‘the Company’) has been formulated in accordance with section 135 of the Companies Act 2013 and the rules made there under. The CSR Policy shall apply to all the CSR activities undertaken by the Company.

CSR Vision Statement

To work in partnership with communities and relevant stakeholders to facilitate individuals and groups from the disadvantaged sections to access a better quality of life.

CSR Objectives

The CSR objective of the Company is to carry out CSR activities as aligned to the Schedule VII of the Companies Act, 2013. The Company will, therefore, focus on the range of activities as mentioned in the same.

The CSR activities to be undertaken by the Company shall include:-

1) Eradicating hunger, poverty and malnutrition, promoting health care including preventive health care and sanitation including contribution to the Swachh Bharat Kosh set-up by the Central Government for the promotion of sanitation and making available safe drinking water.

2) Promoting education, including special education and employment enhancing vocation skills especially among children, women, elderly and the differently abled and livelihood enhancement projects.

3) Promoting gender equality, empowering women, setting up homes and hostels for women and orphans; setting up old age homes, day care centres and such other facilities for senior citizens and measures for reducing inequalities faced by socially and economically backward groups;

4) Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal welfare, agroforestry, conservation of natural resources and maintaining quality of soil, air and water including contribution to the Clean Ganga Fund set-up by the Central Government for rejuvenation of river Ganga;

5) Protection of national heritage, art and culture including restoration of buildings and sites of historical importance and works of art; setting up public libraries; promotion and development of traditional arts and handicrafts;

6) Measures for the benefit of armed forces veteran, war widows and their dependents;

7) Training to promote rural sports nationally recognized sports and Olympic sports

8) Contribution to the Prime Minister's National Relief Fund or any other fund set up by the Central Government for socio-economic development and relief and welfare of the Scheduled Castes, Tribes, other backward classes, minorities and women;

9) Contributions or funds provided to technology incubators located within academic institutions which are approved by the Central Government;

10) Rural development projects

11) Slum area development.

The Company would also seek to partner with the government departments, government projects, other NGOs and most importantly with the communities themselves to implement the above objectives.

CSR Programme Areas

The Company will focus on the areas as mentioned above.

In keeping with the larger body of development work in the country and the rapidly changing sector of CSR, the Company will also invest in relevant opportunities to add to and consolidate this work.

Validity of CSR Policy

The CSR policy as approved by the CSR Committee and the Board of Directors of the Company shall be implemented with immediate effect and shall be amended from time to time as may be required under the provisions of Section 135, Companies Act, 2013 and rules made thereunder

CSR Budget

The Board of Company shall ensure that in each financial year, the Company spends at least 2% of the average net profit made during the immediate three preceding financial years. Any surplus / unspent amount from out of the CSR Budget shall not form part of business profits of the Company and shall be carried forward and spent in the subsequent years.

Implementation

The Company’s CSR projects will be implemented in a time-bound manner with clear objectives, plan, targets and robust monitoring and evaluation mechanisms.

The ongoing CSR projects will be aligned to the Policy. This Policy builds on the learnings and good practices of the CSR projects initiated by the Company as well as the expertise of the development sector.

The Company will facilitate the coming together of the scale provided by the government, the development expertise provided by the NGOs, the mobilization provided by the agency of the communities and the core competencies of the corporate sector, to design and implement innovative, scalable and replicable models of CSR.

The Company will implement its CSR projects primarily through the following:

• Directly by the Company
• The Lady Bamford Charitable Trust
• The Lady Bamford Foundation
• JCB Literature Foundation

In implementing the above projects, the Company will work through a combination of direct implementation and implementation through technical and knowledge partnerships with NGOs, business partners, registered societies, companies with charitable objects(Section 8 Companies under Companies Act, 2013) etc. The Company will select its partners after appropriate due diligence. It will use services of expert agencies, consultancy firms etc. wherever required for carrying out base line surveys, guidance on project design and implementation, impact assessment surveys etc.

The teams responsible for implementing the various CSR projects are mentioned in the section on the Governance Structure of the Policy.

The head of the CSR team in JCBI will be authorised to sign Memorandums of Understanding (MOUs)/Agreements with the implementing partners after taking due approvals.

CSR Governance Structure

In accordance with the provisions of Section 135 of the Companies Act, 2013 and the rules made thereunder, the Company has constituted the CSR Committee of Directors, comprising of the following members:

Sr.No.

Name

Category

Designation

1

Mrs. Preeti Gautam Mehta

Independent Director

Chairperson

2

Mr. Vipin Sondhi

Managing Director & CEO

Member

3

Mr. Michael Hargreaves

Non - executive Director

Member

The responsibility of the CSR Committee shall be to:

• Formulate and recommend the CSR Policy to the Board for approval. The Committee shall indicate the projects to be undertaken by the Company as specified in Schedule VII.

• Recommend the amount of expenditure to be incurred on activities undertaken in CSR projects.

• Monitor the CSR Policy and recommend changes from time to time.

The Board of the Company will be responsible for the following:

• Approve the CSR Policy of the Company as recommended by CSR Committee and disclose the content of the Policy in its report and place the Policy on the Company's website in such a manner as prescribed under Section 135 of the Companies Act 2013 and rules thereunder.

• Ensure that the activities included in CSR Policy are undertaken by the Company.

• Ensure that the Company spends, in every financial year, at least 2% of the average net profits of the Company made during the three immediately preceding financial years in pursuance of the Policy.

• Establish a monitoring mechanism to ensure that the CSR activities as recommended by CSR Committee and undertaken by the Company are implemented.

CSR Team

1. Composition of the CSR Team: The Company's existing CSR team under the HR department is accountable for coordinating the CSR activities.

2. Responsibility of the CSR Team:

• Act as central coordinating point for the CSR implementing projects.

• Coordinate with the implementing teams for project designing in compliance with the Section 135 of the Companies Act and the CSR Rules.

• Plan annual budgets for CSR projects in coordination with the implementing departments and make a proposal to the CSR Committee.

• Interface with various implementing departments within the Company to ensure effective implementation of CSR projects.

• Report to the CSR Committee the progress on CSR projects and status of CSR expenditure half yearly.

• Documentation and reporting of all CSR activities of the Company in pursuit of the Companies Act and the CSR Rules

Monitoring and Reporting Framework

Project monitoring

The Company has in place and will consolidate its well-defined monitoring and evaluation mechanism to ensure that each social project has:

• Clear objectives developed out of the societal needs that are determined through baselines studies and research

• Clear targets, time lines and measureable parameters wherever possible.

• A progress monitoring and reporting framework that is aligned with the requirements of the section 135 of the Companies Act and the CSR Rules.

The CSR progress monitoring authorities and the frequency of review is given below.

Sr. No.

CSR Progress Review and Monitoring Authority

Frequency of review

1

Board of Directors

Half Yearly

2

CSR Committee

Half Yearly

3

Management

Quarterly

4

Head CSR

Monthly

Budget monitoring

The Company will establish an accounting system to ensure project wise accounting of CSR spend

Reporting framework

• The Company will monitor progress on the CSR projects and CSR spend and report to the top management quarterly and the CSR Committee half yearly.

• The Company will report CSR performance in its annual report as per the structure and format prescribed in the notified CSR Rules.

 

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